Procurement Manager

Overview

The Procurement Manager is responsible for sourcing, negotiating, and purchasing raw materials, equipment, and services required for manufacturing operations. The role ensures cost-effectiveness, quality standards, and timely delivery while maintaining strong supplier relationships and compliance with company policies.

Responsibilities

1. Material Planning

• Collaborate closely with the Production team to align procurement activities with sales forecasts.
• Prepare and maintain monthly and quarterly material requirement plans to ensure uninterrupted production.
• Continuously update and monitor material planning schedules to reflect demand changes, stock levels, and operational needs.

   2. Local Procurement – End-to-End Process

• Plan and execute purchase orders based on monthly requirements, maintaining appropriate buffer stock levels.
• Conduct price negotiations with suppliers and obtain Proforma Invoices (PI) or quotations.
• Prepare Purchase Orders (POs) in a timely manner and obtain necessary approvals from senior management.

3. Import Procurement – End-to-End Process

• Source international suppliers, obtain quotations or PIs, and finalize pricing in coordination with the Head of Procurement.
• Plan shipment schedules based on stock requirements and define Estimated Time of Arrival (ETA) to port.
• Track shipments and manage all import documentation processes.
• Coordinate with Finance for Letter of Credit (LC) or advance payment arrangements.

4. Engineering & Operational Procurement

• Handle procurement of engineering and operational items based on requirements from the Operations team.
• Obtain quotations, evaluate suppliers, and manage the import or local sourcing process accordingly.

5. Cost Management & Supplier Negotiation

• Lead price negotiations for materials and services to ensure cost efficiency without compromising quality.
• Manage procurement of services such as:
  • Transportation
  • Goods unloading
  • Pest Control 
  • Expatriate accommodation agreements
• Ensure all service contracts are competitively priced and properly documented.

6. Supplier Performance & Issue Resolution

• Address and resolve issues related to:
  • Material quality
  • Delivery delays
  • Quantity discrepancies
• Conduct supplier evaluations and arrange supplier visits when necessary to improve performance and relationships.

7. Supplier Development

• Identify and develop new suppliers, particularly for raw materials, Wrapper and MC (Master Carton) categories.
• Build strategic supplier partnerships to improve supply reliability, quality, and cost competitiveness.

8. Reporting & Coordination

• Maintain accurate procurement records, including material plans, purchase orders, and import logs.
• Coordinate effectively with Production, Finance, Operations, and external stakeholders to ensure seamless procurement operations.

Requirements

• Bachelor’s degree in Procurement, Supply Chain Management.
• Professional certification (e.g., CIPS) is an advantage.
• Minimum of 5–8 years’ experience in procurement in a manufacturing environment.
• Strong negotiation and vendor management skills.
• Knowledge of supply chain processes and inventory management.
• Proficiency in ERP systems and Microsoft Office.