HR/Administrative Officer

Overview

We are looking for an HR/Administrative Officer for a Graphic Design And Printing Company who will be responsible for managing all human resources and administrative functions to ensure smooth day-to-day operations of the company. This role supports recruitment, employee relations, payroll coordination, performance management, and general office administration, helping maintain a productive and positive workplace in a creative and fast-paced printing and design environment.

Responsibilities

• Handle end-to-end recruitment, including job postings, screening, interviewing, and onboarding new employees.
• Maintain accurate employee records, attendance, and leave management systems.
• Coordinate monthly payroll processing, ensuring accuracy in attendance, overtime, and deductions.
• Support performance appraisal processes and assist in staff training and development initiatives.
• Ensure compliance with labor laws, company policies, and health and safety regulations.
• Manage administrative functions such as office supplies, maintenance, and vendor coordination.
• Assist in planning staff schedules, managing timesheets, and coordinating between HR and production departments.
• Support management with employee relations, grievance handling, and disciplinary procedures.
• Organize staff meetings, company events, and internal communications.
• Maintain confidentiality and ensure proper filing of HR and administrative documents.
• Assist in monitoring company assets, licenses, and contracts, ensuring renewals are up to date.

Requirements

• Bachelor’s degree in Human Resource Management, Business Administration, or a related field.
• 3–5 years of experience in HR and administrative functions, preferably in a creative, printing, or manufacturing setup.
• Strong understanding of HR practices, labor laws, and compliance requirements.
• Excellent communication and interpersonal skills.
• Strong organizational and multitasking abilities.
• Proficient in MS Office and HR software (e.g., HRIS, payroll systems).
• Ability to work independently and handle confidential information with discretion.
• Adaptability to a dynamic, creative, and fast-paced environment.