HR/Admin Officer-Audit

Overview

The HR/Admin Officer – Audit will be responsible for managing staffing audits and ensuring that all client needs are met efficiently and accurately. The role involves managing vacancies, conducting recruitment, and facilitating audits by ensuring proper documentation, compliance, and regular field inspections as well as ensure organic growth. The officer will also assist in HR administrative tasks for other client accounts as needed.

Responsibilities

• Conduct regular client audits focusing on vacancies, documentation, staff compliance, and alignment with HR policies.
• Ensure 100% of deployed employees have up-to-date employment records (contracts, Ghana card, SSNIT, bank etc.).
• Provide audit reports and recommendations to HR management and client representatives.
• Identify and correct inconsistencies identified during audits, such as missing documents and non-compliance with HR policies.
• Lead end-to-end replacement process for all vacancies at client end: source CVs, screen candidates, conduct initial screening of candidates, and schedule client interviews.
• Ensure vacancies are filled within the agreed time to prevent disruptions in client’s operations.
• Maintain an up-to-date database of qualified standby candidates for immediate deployment.
• Schedule and coordinate pre-screening and final interviews between shortlisted candidates and client representatives.
• Assist in onboarding new staff post-selection. Collect and submit full documentation in line with company policy.
• Guide new hires through the onboarding checklist and ensure all HR requirements (Ghana Card, SSNIT registration, bank account opening) are met before deployment.
• Provide recruitment and audit support to other clients when needed.
• Communicate regularly with client representatives to understand upcoming needs and maintain staffing continuity.
• Provide updates on recruitment and audit activities to management.
• Maintain updated trackers for client shops and other client staffing, replacements, and audit compliance.
• Prepare and submit weekly and monthly reports detailing recruitment status, audit findings, and action plans.

Requirements

• Bachelor’s Degree or HND in Human Resource Management, Business Administration, or related field.
• Minimum 1-year experience in HR support, recruitment, or compliance roles.
• Basic screening and interviewing skills.
• Basic understanding of HR policies and audit procedures.
• Proficiency in Microsoft Office Suite (Word, Excel, etc).
• Strong organizational, documentation, and time management skills.
• Ability to prioritize tasks effectively, multitask and meet tight deadlines.
• Excellent communication (written and verbal) and interpersonal skills.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Proactive, resourceful, and able to work independently as well as part of a team.
• Problem-solving skills and a customer-service oriented approach.