Executive Assistant

Overview

In your role as executive assistant, you will be in charge of giving the CEO effective and expert administrative support services to make the most of his time, organise and coordinate event and trip arrangements, and manage his daily operations.

Responsibilities

• Plan and oversee the CEO's and other senior leadership team members' calendars. • In charge of organising and setting up important meetings. • Create and maintain a thorough and effective system for the CEO and other senior leadership team members to access files and information. • Create presentations, prepare reports, and analyse data and other information that may occasionally be needed. • For the CEO and other senior leadership team members, anticipate and complete all pertinent administrative duties (email, letters, communications, etc.). • In charge of organising and arranging all management-organized events, including conferences, workshops, and outside engagements. • Completely oversee the itinerary, travel schedule, and administrative information (passes, visas, invitation letters, etc.) pertaining to VIP visits and the senior leadership team. • Prepare, compile, and provide trip schedules, dates, flight reservations, visitation reports, and cost claims for the CEO in order to oversee travel for the functional heads. • whatever additional responsibilities that the line manager may occasionally delegate.

Requirements

• Five years or more of experience as a business manager, personal assistant, executive assistant, or functional assistant in a related sector. • Excellent planning and organising abilities • Outstanding ability to handle stakeholders • Outstanding communication abilities, both in writing and speaking • Knowledge of Microsoft Office • Proficiency in both French and English. • Somebody who is focused on results. • Attentive to details and a critical thinker. • The capacity to function under pressure.