Procurement Assistant

Overview

In order to help the procurement manager develop and carry out all procurement rules, procedures, and processes, the procurement assistant offers complete administrative assistance.

Responsibilities

• Assistance with the creation and execution of procurement plans and activities that complement the overarching business plan. • Assistance in putting creative and economical procurement ideas into practice. • Assist in the creation of a monthly management procurement report. • Oversee the purchasing procedures for materials, labor, and consulting services. • Take the lead in contract negotiations to obtain the most value for your money. • Assure strict adherence to the company's procurement policies and processes as well as donor procurement laws and regulations. • Keep up with vendor databases and pertinent papers for procurements. • Establish and preserve enduring connections with vendors, suppliers, and service providers while making sure that any grievances and issues are resolved. • Encourage bid assessments. • Helps in locating and evaluating vendor bids. • Support the control of vendor performance. • Serve as the Procurement Committee Secretary and assist in organizing meetings of the committee. • Examine and update the database of contracts and vendors. • Assist other departments in identifying their needs for procurement, including consulting services. • Aid in contract negotiations to obtain the highest return on investment for available resources. • Forms for bid evaluation should be prepared for field or donor review.

Requirements

• The capacity to set priorities and complete things on schedule is known as organization and time management. • Attention to Detail: This position necessitates paying close attention to details and finishing duties completely. • The capacity to bargain with vendors to obtain value for the organization is known as negotiation. • Ability to analyze and swiftly and efficiently address problems in the procurement process is known as problem-solving. • the Word, Excel, Outlook, Planner, PowerPoint, Teams, OneDrive, and SharePoint components of the Microsoft 365 Suite. • Excellent Interpersonal Relationships: This position necessitates establishing and preserving positive relationships at all social levels. • Information collection and monitoring: In order to do the job well, information about vendor availability, price, and product availability must be gathered. • Adaptability is the capacity to recognize and act quickly in the face of shifting conditions both domestically and globally. • Project management expertise is necessary to guarantee on-time procurement activities.