Administrative Specialist

Overview

The Administrative Specialist will be in charge of offering assistance in making sure that administrative and financial rules are followed.

Responsibilities

• Make sure you routinely check the procurement mailbox for fresh bids. • In charge of overseeing the bid opening procedures, which includes liaising with all pertinent parties, setting up meetings with the bid opening team, and recording the bid opening procedure. • Establishes and arranges folders within the assigned file system, making certain that all papers are properly kept when the bid is opened. • Verify the file structure's document correctness before sending bids to the procurement team. • makes ensuring that information is communicated with the procurement team at the appropriate stage of the process (e.g. technical bids before finance bids). • Make sure that all tender papers are handled with care and kept private.

Requirements

• Accounting, finance, or related fields for a BA or BSc. • Five years of minimum job experience, preferably in administration and finance. • Strong operational background in digital filing systems and audit-compliant filing. • Strong familiarity with computer programs and ITC technologies, including associated software, the phone, email, and the internet (e.g. MS Office Suite) • It is necessary to have a strong command of written and spoken English. • Proactive approach to institutional reforms and human development. • Strong management, communication, and interpersonal abilities. • Delivering performance that is goal-oriented. • Willingness to upskill as needed to complete the job at hand; management has agreed on the necessary procedures.