Finance & Administration Officer

Overview

Handle financial tasks like budgeting, financial reporting, and ensuring all admin processes run smoothly. Their main gig is to keep the financial records in check, manage budgets, and handle administrative duties. It's all about balancing the books and keeping the office operations on point.

Responsibilities

Oversee the projects' whole financial and accounting operations; make sure departments and project personnel abide by all donor guidelines and award requirements to guarantee funds are used for the intended purpose. 
Prepare and handle all accounting transactions in compliance with donor regulations and Fairtrade finance and accounting policies and processes, including disbursement, cash receipts, journal entries, and advances; 
Create program financial reports for the projects on a monthly and quarterly basis, and keep an eye on project budgets to prevent overspending or underspending; 
Participate in the evaluation of project budgets and yearly budget projections in accordance with internal and donor norms. 
Keep track of your bank, cash, and checkbook.

Post and examine all expenses and transactions in Oracle in accordance with the internal financial procedures of FTA and the budget codes for projects and programs;
Assist pertinent subgrantees in carrying out their initiatives in compliance with donor regulations. 
Create funding requests and send them to the Nairobi office of Fairtrade Africa; 
Examine subcontractor funding proposals to make sure they comply with the contract, workplans, and predictions that were agreed upon. Make sure the subcontractors get their money on schedule. 
By offering assistance and training, make sure the assigned project manager and project personnel are aware of the project's financial requirements. 
Plan and participate in the grants manager's and project manager's monthly meetings to evaluate the project budget, track its utilization, track the progress of its implementation, and escalate any problems as they come up.

Requirements

It is necessary to have a bachelor's degree in business administration or finance.

 Three to five years of relevant work experience in a related position in the INGO development sector.
Familiarity with financial management software, such as Oracle, QuickBooks, and so forth. 

Knowledge of the Microsoft Suite (Word, Excel, and Outlook) 
Familiarity with grant management, especially with DFID requirements.
Shown aptitude at overseeing project-based logistics. 
Dependable, meticulous, and capable of multitasking to fulfill deadlines; 
adaptable, driven, and capable of working with minimal supervision; 
strong problem-solving, conflict-resolution, and ethical management abilities; 
English proficiency is needed; 
outstanding communication abilities both in writing and speaking.